Officer Duties

Salem HOG Officer Duties

All Chapter members are eligible to run for any primary office. There are 4 primary positions which are voted on by the membership: Director, Assistant Director, Treasurer, and Secretary.

Descriptions of each primary office follow.

Primary Officers

Director

• Work with the sponsoring dealer to uphold the “Annual Charter for H.O.G. Chapters” and H.O.G. Operating policies.
• Assume responsibility for H.O.G. Chapter administration and implementation of H.O.G. Policies.
• Sign annual H.O.G. Chapter Charter Application and ensure it is received in H.O.G. office by January 31.
• If it is incorporated, ensure the Chapter complies with all corporate state annual filing requirements.
• Promote H.O.G. and Salem H.O.G to potential members.
• Conduct Chapter meetings.
• Coordinate Chapter officer responsibilities.
• Ensure the Chapter meets all risk management requirements set forth by the Chapter Insurance program, including procurement of necessary release forms, for all Chapter activities.
• Ensure Chapter Officer News® is available to all fellow officers.
• Route H.O.G. Correspondence to fellow officers and membership, as requested.

Assistant Director

• Assist the Director as requested.
• Promote H.O.G. and the H.O.G. Chapter to potential members.
• Inform Chapter members of H.O.G. programs/benefits.
• Act as liaison between the Chapter and the State Rally Committee.

Treasurer

• Manage all Chapter funds.
• Oversee the preparation of Chapter federal, state, and local tax returns.
• Report financial transactions to members monthly.
• Submit the annual financial statement to H.O.G.
• Ensure any charitable contributions are managed according to H.O.G. guidelines.
• Maintain a running comparison of current year Chapter finances with prior year Chapter finances for presentation at Annual Meeting.

Secretary

• Oversee the administrative needs of the Chapter.
• Keep minutes of all Chapter meetings, including “Annual Chapter Business Meeting.”
• Ensure that all insurance requirements are met.
• Oversee Membership Officer position to ensure Chapter members have current National H.O.G. Memberships; enroll new Chapter members; administer annual membership renewal process; ensure the most current officer and Chapter address information is on file with H.O.G.; maintain an annual Chapter Membership Enrollment Form and Release on file for each member.
• Submit H.O.G. Chapter Charter Application and other reports and forms.
• Obtain, file, and maintain records of all insurance forms, including release and injury report forms, and administer the Annual Chapter Business Meeting.
• Submit corporate state annual report to proper state office (or Chapter attorney).

Appointed Officers

In addition to the four Primary Offices, Salem H.O.G.’s roster of officers includes several key appointed positions. The Director appoints Chapter members to fill these positions in the weeks following the general election. Many of the positions described here are commonly found in H.O.G. Chapters around the world; these include Activities Officer, Membership Officer, Head Road Captain, Newsletter Editor, Webmaster, Photographer, Historian and Safety Officer.

Membership

• Ensure that Chapter members have current national H.O.G. memberships.
• Enroll new members into Chapter.
• Administer annual Chapter member renewal process.
• Work with Chapter Secretary to ensure the annual Chapter Membership Enrollment Form and Release is on file for each member.
• Maintain membership changes online in the Chapter Officer section of members.hog.com (requires Internet accessibility).

Activities

• Oversee the administration of Chapter events.
• Recruit and instruct volunteers for Chapter activities.
• Ensure that all insurance concerns and requirements are met for Chapter events.
• Oversee the collection of appropriate release forms for Chapter events.
• Assist the Director and Secretary in implementing the Risk Management program, including procurement of insurance and release forms.

Ladies of Harley

• Encourage women members to take an active part in the Chapter.
• Answer questions about the Ladies of Harley program.
• Inform members of LOH benefits and activities.
• Coordinate LOH Chapter activities.